Electronic Records Management (ERM)
What is Electronic Records Management (ERM)?
Electronic records management (ERM) is the process of creating, storing, and managing electronic records in an organized and secure manner. It involves the use of electronic systems and software to capture, store, and manage electronic records throughout their lifecycle, from creation to disposition.
ERM is important for organizations because it helps them manage their electronic records in a way that is efficient, compliant, and secure. It allows organizations to store and access their electronic records more easily and quickly, and to ensure that they are properly protected and preserved for future reference.
There are several key components to an effective ERM system, including:
- Record classification and retention: This involves creating a system for classifying and categorizing electronic records based on their content and importance, and establishing retention periods for each category of record.
- Record capture and creation: This involves establishing processes and procedures for creating, capturing, and storing electronic records in a consistent and standardized manner.
- Record storage and access: This involves establishing a secure and efficient system for storing and accessing electronic records, including the use of electronic document management systems or cloud-based storage solutions.
- Record disposition: This involves establishing processes for disposing of electronic records that are no longer needed, including the deletion or destruction of records in accordance with established retention policies.
ERM is an important tool for organizations that want to manage their electronic records effectively and efficiently, while also ensuring compliance with relevant laws and regulations.